Start with one project description
Give each contractor the same address, approximate fence route, preferred material and height, and gate needs. Mention removal of an existing fence, difficult access, and timing constraints. Let each installer confirm measurements on site.
A useful first message
“We’re looking for a fence along the back and sides of our yard. We’re considering wood or vinyl privacy fencing, with one everyday gate and access for a riding mower. There’s an old fence to remove and a slope at the back. Can you visit, measure, and provide a written estimate that lists those items?”
Adapt this example to your property and plans.If you are considering two materials, request separate options using the same route and gate layout. Otherwise, a change in material can hide a change in scope.
Compare line by line
What should a fence estimate include?
| Item | Get this in writing | Question to ask |
|---|---|---|
| Fence layout | Measured length, height, corners, and where each section goes. | Can you attach the agreed layout or mark each section? |
| Materials | Wood species or product manufacturer and line; style, dimensions, color, and finish. | Are both estimates specifying the same product? |
| Posts & installation | Post material, installation approach, and how slopes or unusual ground are handled. | What site conditions could require a price change? |
| Gates | Quantity, clear opening, swing direction, frame, hinges, and latches. | Will my equipment fit through the finished opening? |
| Existing fence | Removal of panels and posts, disposal, and any items left in place. | Are old footings included in removal? |
| Site work | Clearing, access needs, soil handling, cleanup, and restoration. | Who handles damaged lawn or landscaping? |
| Approvals & utilities | Who handles required approvals and utility-locate coordination. | What must be completed before work starts? |
| Total & exclusions | Included labor, materials, delivery, taxes, allowances, and excluded work. | What could be added to this total? |
Ask the contractor to fill in any missing details before you compare totals. Use your browser’s print command to keep a paper copy.
If the prices are far apart, ask why
Compare the listed specifications before negotiating. A wider gate, different posts, extra removal, or a different product line can mean the estimates describe different projects.
Ask for missing details
“Does your price include the old posts and disposal?” is more useful than guessing from a single total. Request an updated written estimate when an answer changes the scope.
Separate options from the base price
Have optional staining, upgraded hardware, extra gates, or a different fence style shown separately. Keep a copy of the base project so changes are easy to follow.
Compare the finished job
A lower total may leave work for you to arrange separately. A higher total may include items you do not need. Choose after the scope is clear and you have checked the company’s suitability for the work.
Before you agree to the work
Review the written agreement, payment schedule, and expected dates. Ask how changes will be approved and documented. Check applicable licensing and insurance directly; a directory listing alone does not establish those qualifications.
The FTC advises homeowners to get multiple written estimates, avoid paying the full project price upfront, and read the contract carefully. Local requirements and contract terms vary.
Clarify warranty coverage
- Who handles an installation problem, and how do you report it?
- Is the workmanship warranty separate from the manufacturer’s material warranty?
- Which maintenance steps and exclusions apply?
- What paperwork will you receive when the job is complete?
Keep one project file
Save the final drawing, signed scope, product specifications, approved changes, warranty documents, and receipts. At the walkthrough, compare the installed work with that agreed scope.
Prepare for installation day →